To be a project manager at OC Fashion Week® requires Leadership, Technical Project Management skills, professionalism, time management and Strategic and Business Management and excellent hospitality to ensure high energy and overall great experience for the client.
OC FASHION WEEK®: PROJECT MANAGEMENT CHECK-LIST
Step 1: Qualify contender for OC Fashion Week® through initial consultation call just because they have the budget may not always means they are a good match, first determine if the are prepared to present their products and/or services to our luxury audience.
Step 2: Once a contender (sponsor and/or designer) confirm interest provide a Recap follow up emails of all notes discussed in pitch call and what the offerings provided are in a brief email discussion.This is done with the producer at the onset of the first season and second season. Until project manager can open and close accounts.
Step 3. Ensure they (1) Pay and (2) Register - provide the activation link and sponsorship or designer payment links to ensure they are able to launch. See below and keep links in your notes for easy access or dm'able links.
OC FASHION WEEK® SPONSOR PROGRAM
STEP 1: 5 STAR SPONSOR ACTIVATION LINK
STEP 2: SPONSOR REGISTRATION FORM
OC FASHION WEEK® SPONSOR PROGRAM
STEP 1: DESIGNER ACTIVATION
STEP 2: DESIGNER REGISTRATION FORM
Once completed arrange for a follow up meet and book their project meetings dates to an assigned time and day leading up to OC Fashion Week® meetings shall not be over 15 minutes so that decisive tasks are achieved and the next account can also be managed.
- Sponsors are booked on Tuesdays or Mondays Monthly (weekly in February)
- Designers are booked on Wednesdays Monthly (weekly in February)
Projects that must be completed prior to Show Dates include
- Booking photography shoots on Sundays for the client (10am or 4pm)
- Booking an interview / commercial on Sundays (10am or 4pm) * It is imperative these shoot days are not re-assigned to business weekdays due to our procurement times required for meetings and social media postings must be post ready by Monday.
- Model Castings at Equinox are (4) Sat 2/4, 2/11, 2/18 and The Last Day of Model Casting 2/25 10am-12noon
- Boot Camp at DrenchedOC Pilates Studio (2) Sun 1/29 and 2/19 1pm-2pm
- OC Fashion Week® is March 4th-8th
- Fashion Travel Week® aboard Celebrity Cruises is June 3-10th (Deadline to board Cruise to Europe this summer is Feb 20th)
What is a project manager? Project Managers working in the OC Fashion Week® industry are responsible for planning, organizing, and directing the completion of specific Projects pertaining to either sponsors and/or designers.
Their work is allocated a budget which is obtained through a contracted percentage agreed % amount from an assigned account and only earned through completed task management. The project manager is not a sales position but more so a customer service representative to help ensure sponsor and /or designer deliverables are completed and met, their position represents OC Fashion Week® in providing support with scheduled follow ups and written recap emails as proof of their work and correspondence with clients in the best interest of both OC Fashion Week® and the client.
Project Managers receive Stage Payments: Stage payments are payments due when certain stages or other defined work activities of the project complete. Typically for amounts over $3k its a deposit of 50% at first payment processed and 50% at project completion.
Payment Plans: Many projects work on some form of payment plan that includes a down payment and some form of additional progress or monthly payments until a certain percentage of the estimated project has been billed. Progress payments are typically based on milestones, so you will need to consult the project schedule (and have a good one) to approve these payments. Once the final project is delivered and accepted, any remaining payments are made and received.
Should a project manager abandon a sponsor and/or designer by providing no correspondence and/or project management altogether, they stand to forfeit the account based on lack of written representation and/or communications of OC Fashion Week® brand for the client, their abandonment of support represents a forfeit of the account should another representative be required to oversee the execution of the account’s contracted program. All projects are negotiated in writing and requests for a replacement project manager or representation on an account must be requested at least 7-10 business days in advance.